![]() ![]() This tells us that to be truly productive, we need a repository for our list of tasks (or to-do’s), AND a daily action list. Then, they get disciplined about doing those things – in the order they previously decided.Īlmost all top performers start their day by writing out a short list of their most important actions. That is, almost all top performers start their day by writing out a short list of their most important actions. If you study the best productivity thinkers from current times or history, the predominant recommendation is to use a daily action list. The Solution is a separate Daily Action List So using a system that makes us feel unaccomplished and like we’re not making any progress is a very bad idea. ![]() How we feel about our work matters – a lot more than we might think. This might not sound like a huge problem, but the fact is that our psychology is really the main factor in our productivity. Nothing is moving on your Trello board and you’re losing any motivation you had. Over time, you find that many big tasks stay in that “In Progress” status for days, weeks or even months at a time. You become despondent and you’re losing motivation for tomorrow’s work.īut you start the next day – this time on picking up your task that is now “In Progress”. So you finish the day feeling unaccomplished. How did you go with “New Website” or “Hire Salesperson” today? You might have made progress but unless the task is finished, you can’t move it to “Done”. If you’re disciplined, you choose things off your “Next” list, move it to “Doing” or “In Progress” and start work on it. Maybe like “Next”, “Within 3 months”, “Later” and you’re shuffling things from one to the other. You can spend a lot of time reshuffling to mimic your priorities but it quickly becomes ineffective. But typically what happens is that the “To Do” list becomes incredibly long and it’s hard to know what are your top priorities. Yes, you can set up the standard “To Do”, “Doing”, “Done” Kanban system which can be effective. You’re probably screaming at me right now saying that Trello boards can of course be set up to help with prioritization. And these things are likely to remain sitting on our Trello boards. Unfortunately, the reality is that almost all of the time, our biggest leverage comes from doing things that are difficult or challenging in some way. Using a tool like Trello, we’ll get busy and make progress – but not on the most important things. (It’s not our fault – our brains are hard-wired this way!) When we use a long list of to-do’s – like the way Trello presents information to us – we inevitably do the easiest, least challenging things on our list. We need all the help we can find to get ourselves to do those hard things that are always far more important than everything else on our list. Of course, this sounds easy, but don’t let the simplicity fool you. The real crux of productivity comes from prioritization – knowing what to do today and focusing on that thing. The crux of productivity is not about creating lists Yes, these ideas should be captured somewhere, but this can really be done in any list (notepad, Evernote, Google Sheets, or a multitude of other places). Most smart people have no shortage of ideas. Just try Googling the answers to questions like “ways to improve your LinkedIn presence”, “how to win more customers”, or “what features should your software include” and you’ll be inundated with a gazillion things you should be doing. In fact, you you can readily find way too much ideas telling you new things to do – even in specific subject areas. It’s easy to write down a list of 20 (or 120!) things you want to get done. The thing is, capturing ideas isn’t really the hard part about being productive. This is a great way to capture and organize ideas. You can have lists of anything you can think of! Trello lets you drag things into different lists or use different boards, and you can easily share your lists with team members. “Our mind is for having ideas, not holding them.”Ī tool like Trello is fantastic for stepping up to the plate in this area. ![]() Actioned is purpose designed for Individual and Team ProductivityĪs David Allen said in Getting Things Done.Introducing Actioned: Daily Action Lists AND a Master Task List.Small Actions are the key to getting things done.The Solution is a separate Daily Action List.But nothing moves – there’s no momentum.The crux of productivity is not about creating lists. ![]()
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